Bylaws

The name of the association is Vores Kalundborg. The registered office of the association is Kalundborg Municipality.

The purpose of the association is:

1. to develop and promote Kalundborg as an active and attractive trading town and to advance activities and initiatives that serve this purpose,
2. at markere medlemmernes fælles interesser og synspunkter over for befolkningen, offentlige myndigheder mv. både i den offentlige debat og som en aktiv forhandlingspartner, der på medlemmernes vegne varetager disses fælles anliggender,
3. to foster understanding and cooperation among the businesses in Kalundborg and to develop and coordinate cooperation with other business-promoting initiatives,
4. at administrere legater og understøtte unge indenfor foreningens interesseområde til opnåelse af bedst mulig uddannelse.

Any business owner in the Kalundborg area may be admitted as a member of the association. A passive membership is also available, however without voting rights at the general assemblies, and a passive member may not be elected to the board of the association.

The board of the association is authorised to decide whether an applicant meets the conditions for membership.

Udmeldelse af foreningen finder sted med mindst 14 dages skriftligt varsel til udgangen af et regnskabsår.

Såfremt et medlem ophører med at drive forretning i Kalundborg området, ophører medlemskabet dog samtidig hermed. Any other business indbetalt kontingent for resterende periode, refunderes som udgangspunkt ikke. En erhverver af den udtrædendes forretning kan dog på begæring indtræde i medlemskabet. I tilfælde af at det udtrædende medlem er siddende bestyrelsesmedlem i foreningen, kan medlemmet dog vælge at sidde sin valgperiode ud.

Each member pays dues to the association. The amount of dues is set one year at a time by the general assembly in accordance with the guidelines stated in §5.

Kontingentet betales efter bestyrelsens nærmere beslutning hver måned, hvert kvartal, hvert halvår eller hvert år. Betalingen finder sted direkte til foreningens pengeinstitut.

The members pay annual dues, which are set at the annual general assembly.

If dues have not been paid within 30 days after the due date, the board is entitled to exclude the member from the association. The excluded member is, however, obliged to pay dues up to the earliest point at which the membership could have been terminated.

Foreningens medlemmer hæfter alene med de af foreningen fastsatte kontingenter, og foreningens medlemmer har ingen andel i foreningens formue.

Ved et medlems udmeldelse af foreningen, er vedkommende således forpligtet til at betale kontingent frem til udmeldelsestidspunktet, og vedkommende kan ikke i forbindelse med udmeldelsen kræve refusion eller lignende af det indbetalte kontingent.

The supreme authority of the association is the general assembly. The annual general assembly is held each year before 1 October with the following agenda:

1. Election of chair of the meeting
2. Board of Directorss beretning
3. Presentation of the audited annual accounts for approval
4. Presentation of the budget and setting of dues
5. Proposals received
6. Election of chair
7. Election of the remaining board and 1 board substitute
8. Election of auditor and auditor substitute
9. Any other business

Ordinær generalforsamling indkaldes ved e-mail til medlemmerne med mindst 14 dages varsel med angivelse af dagsorden.

An extraordinary general assembly is held when the board or at least 30 members so request. A request from at least 30 members must include a proposed agenda. The general assembly shall be held no later than 4 weeks after receipt of the request.

Ekstraordinær generalforsamling indkaldes ved e-mail til medlemmerne med mindst 14 dages varsel med angivelse af dagsorden.

Proposals from members for consideration at an annual general assembly must be received by the board no later than 1 September.

The general assembly forms a quorum regardless of the number of members present, subject however to §10(2).

Only members who are not in arrears with their dues have access to the general assembly without the consent of the board. At the general assembly each member has one vote.

Voting by proxy may be granted to another member, however no one may exercise voting rights with more than one proxy.

Voting takes place by show of hands, unless the chair of the meeting or at least 1 of the members present and entitled to vote requests a written ballot. Elections to the board always require a written ballot if there are more candidates than the number of seats.

At the general assembly all decisions are made by simple majority. This also applies to proposals for amendments to the bylaws, which must be sent to all members no later than at the same time as the notice convening the general assembly.

A decision to dissolve the association requires that at least half of the members entitled to vote are present at the general assembly, and that at least 2/3 of the votes cast are in favour of the decision.

If fewer than half of the members entitled to vote are present, and if 2/3 have voted in favour of the decision, the same decision may be made by simple majority at a new general assembly, held no later than 4 weeks thereafter, regardless of the number of members entitled to vote who are present.

The association is led by a board consisting of 7–9 members elected from among the members of the association. The board may thus choose to co-opt additional members on an ongoing basis, up to a maximum of 9 members. If the board co-opts members during the financial period, the additional member or members are simply included and subsequently confirmed at the next annual general assembly.

The board may decide among its members whether there shall be one or two chairs. The board may likewise elect a deputy chair. The board may also decide to appoint an executive committee, which must include board members with full authority to sign on behalf of the association. The city manager employed at any given time may be included in the executive committee by decision of the board.

Formanden/formændene og de øvrige bestyrelsesmedlemmer vælges på foreningens ordinære generalforsamling, alle for 2 år ad gangen. Formanden/formændene og 3-5 bestyrelsesmedlemmer afgår i ulige år og de øvrige 3 bestyrelsesmedlemmer i lige år. Genvalg kan finde sted.

At the same time as the election to the board, a substitute may be elected. The board substitute is elected for one year at a time. If a board substitute joins the board, the appointment is valid for the entire remaining term of the withdrawing member.

The board determines its own rules of procedure, including possibly appointing an executive committee in accordance with §11.

Board meetings are convened by the chair and held as often as the chair deems necessary. At least 3 board members may at any time require the chair to convene a board meeting.

Board of Directors er beslutningsdygtig, når mindst 4 medlemmer er til stede. Afgørelser træffes ved almindeligt stemmeflertal. I tilfælde af stemmelighed er formandens/formændenes stemme udslagsgivende.

The board keeps a record/minutes of decisions from the board meetings or of any deliberations. These must be approved by the board at the next subsequent board meeting.

The board handles all matters not expressly assigned to other bodies of the association.

The association is bound by the chair(s) acting jointly with at least one board member.

Decisions on the purchase or sale of real property and on the mortgaging of real property require approval by the general assembly by a simple majority of those present.

Decisions on the raising of loans require the approval of the entire board.

For the day-to-day operation of the association, the board may employ a managing director, designated as the city manager, and the board may, to the extent required, employ other administrative staff. The managing director reports directly to the chair(s).

For the handling of specific tasks, the board may appoint sub-committees with the participation of both board members and other members of the association.

Foreningens regnskabsår løber fra 1. juli til 30. juni.

Foreningens regnskab revideres af en på generalforsamlingen valgt revisor. Genvalg kan finde sted.

Board of Directors drager omsorg for, at foreningens bogføring sker under iagttagelse af lovgivningens krav herom, og at formueforvaltningen foregår på betryggende vis.

The board may grant power of attorney to the managing director and to others.

Disputes between a member and the association concerning matters relating to these bylaws shall be settled finally by arbitration, established in accordance with the rules in force from time to time of the Danish Institute of Arbitration.

Såfremt der træffes beslutning om foreningens opløsning, jf. §10, stk 2 og 3, vælges af generalforsamlingen en likvidator, der efter realisering af foreningens aktiver og betaling af den forening påhvilende gæld, fordeler resterende midler i overensstemmelse med generalforsamlingens beslutning, fortrinsvis til formål der er til gavn for forretningsmiljøet i Kalundborg området.